In today’s digital-first workplace, businesses handle vast amounts of paper-based and digital documents. Managing this efficiently is critical to operational success. Multi-Function Printers (MFPs) equipped with the right scanning and capture software transform manual, paper-heavy processes into streamlined, automated workflows.
Whether digitising hardcopy documents, routing files to cloud storage, or enhancing searchability through Optical Character Recognition (OCR), modern scanning solutions ensure businesses can capture, process, and store documents effortlessly. These capabilities eliminate repetitive manual tasks, reduce errors, and enhance collaboration across teams—empowering organizations to work faster and smarter.
By implementing the right scanning solutions, businesses can seamlessly integrate paper-based information into digital ecosystems—optimizing workflows and enhancing productivity.
Scanning solutions enable businesses to digitize, process, and manage documents efficiently. Here’s how MFPs equipped with industry-leading software enhance document workflows:
Multi-channel document capture
Scan from MFPs, browsers, mobile devices, or automated batch imports.
Cloud-based document distribution
Route scanned files directly to platforms like SharePoint, OneDrive, Dropbox, and email.
Database lookup for metadata extraction
Match scanned documents with existing records using identifiers like customer numbers.
Custom file naming and routing
Predefine document names and storage locations based on job type or metadata.
Barcode and QR code recognition
Enable document classification and automated indexing for fast retrieval.
OCR conversion for searchable PDFs
Convert scans into text-readable files for easy searching and editing.
Security and compliance
Apply access controls, encryption, and audit trails to protect sensitive documents.
Common document challenges businesses face
Without intelligent scan and capture solutions, organisations often struggle with slow, manual document handling, where traditional scanning requires multiple steps—from naming files to manually distributing them.
Without intelligent scan and capture solutions, organisations often struggle with slow, manual document handling, where traditional scanning requires multiple steps—from naming files to manually distributing them.
Security risks further compound these issues, as sensitive documents may be lost or accessed by unauthorised users. Finally, integration gaps prevent businesses from connecting scanning systems seamlessly with their enterprise applications, hindering workflow automation.
Discover how FUJIFILM Business Innovation scanning solutions can help streamline your processes, improve security, and optimize document management. Book a consultation today.
Integrating the right scan and capture solutions can transform business efficiency by:
Eliminating manual data entry
Reduce time-consuming document processing tasks with intelligent automation.
Enhancing collaboration
Digitised documents are instantly accessible across teams, enabling seamless sharing.
Reducing errors and rework
Automated data extraction ensures accuracy and consistency.
Optimising costs
Minimise paper storage, printing expenses, and administrative overhead.
FUJIFILM Cloud Service Hub
Cloud Service Hub centralizes document capture and retrieval by integrating multiple cloud storage services within a single interface. Users can scan directly to Box, Google Drive, OneDrive, SharePoint, and more while benefiting from OCR processing, searchable text, and automatic format conversion.
Its single sign-on access and intelligent search capabilities simplify cloud-based document management, reducing the complexity of handling digital files across different platforms.
To find out more about FUJIFILM Cloud Service Hub, download our brochure.
Tungsten ControlSuite
Tungsten ControlSuite provides advanced document workflow automation, integrating scanning with enterprise content management systems. It offers multichannel capture, intelligent metadata extraction, and automated document routing.
Its content-aware security features help businesses enforce compliance and data protection policies while ensuring scanned documents are accurately indexed and stored in the correct locations.
To find out more about Tungsten ControlSuite, download our brochure.
FUJIFILM IWpro
IWpro streamlines digital workflows by allowing businesses to scan, store, and share documents within a secure, collaborative workspace. With its integrated metadata tagging and OCR-based document search, users can quickly locate files, collaborate on shared content, and maintain a structured document repository.
To find out more about FUJIFILM IWpro, download our brochure.
ScannerVision Browser Capture
ScannerVision simplifies document capture by enabling web-based scanning and document processing without requiring software installation. It provides predefined scan workflows, metadata assignment, and direct cloud uploads, ensuring scanned documents are efficiently processed and stored.
To find out more about ScannerVision Browser Capture, download our brochure.
Scan Delivery & DocuWorks OCR
Scan Delivery automates the scanning process by allowing preset configurations for document types, destinations, and settings such as color and resolution. It also supports QR code-based document splitting and routing.
To find out more about DocuWorks, download our brochure.
YSoft SAFEQ
YSoft SAFEQ enhances document workflows by offering intelligent document capture features that simplify scanning and document routing. It allows organizations to set predefined scanning workflows, ensuring documents are automatically distributed to email, OneDrive, SharePoint, or other cloud destinations.
To find out more about YSoft SafeQ, download our brochure.
Consult with FUJIFILM Business Innovation’s specialists to create a customized scanning and capture solution for your business. We’ll help you integrate the right software to digitize, automate, and manage documents seamlessly - boosting efficiency while ensuring security and compliance. Contact us today to start optimizing your document workflows.