3 Ways Creating a Digital Workplace Helps You Manage SMB Growth

Business expansion is a key priority for small and medium-sized businesses (SMBs). With technology advancements in the field of eCommerce and logistics it is becoming easier than before to sell internationally.

However, as the business grows, so do the operational needs of the team. Communication between your corporate office in Manila with your logistics team in Malaysia needs to be seamless. Thankfully there are messaging and online meeting platforms such as Microsoft Teams to facilitate this but is it enough?

In short, no it isn’t. To sustain operations across several geographical locations, your team needs a functional digital workplace to manage operations, an effective communication strategy between employees and with customers and a cybersecurity framework that includes endpoints, cloud networks and virtual applications to always keep your data and information secure.

What is a Digital Workplace?

Digital workplace refers to a business strategy that promotes the ability for the workforce to apply technology to improve business capabilities. However, this is not to be confused with digital workspace.

Digital Workplace: Full approach to provide an environment where all can collaborate and perform tasks

Digital Workspace: Technologies needed to create the digital workplace environment These technologies include applications powered by the cloud and artificial intelligence that are customisable to meet your business’s unique needs.

The digital workplace can be managed from anywhere. This has enabled flexible work solutions where productivity is prioritised and rewarded.

Benefits of using the Digital Workplace to Expand Your SMB

It is anticipated that the number of digital workplaces will grow by 23.6%. More and more SMBs, especially those looking to grow their companies, are taking advantage of modern business applications to compete in the digital economy. Here’s how workspace technologies help your business:

1. Flexible

Collaborating remotely through unified communications (UC) solutions enables business owners to connect conveniently with anyone from their team, anytime and from anywhere.

All information can be easily and securely accessed through mobile devices. This achieves instant collaboration, boosts employee productivity, and opens up opportunities to work with talent from different locations.

2. Sustainable

Digitalising documents and other resources have minimised resources such as the use of paper and reduced clutter in offices. Furthermore, business trips can be kept to a minimum due to stronger team communication and collaboration. These small changes can have a big impact on reducing your carbon footprint.

3. Scalable

You can scale up your operations with ease since most resources are online. You can grow your entire organisation well beyond the confines of a physical office space and keep it safe and secure with scalable security solutions too. Tap into new markets and stay on top of your expansion without relocating.

Workspace Technologies You Need to Manage Your Company’s Expansion

As you manage your company’s expansion into new markets, here are some digital workspace technologies that can help you achieve your goals and better manage your company’s resources:

1. Unified Communications

Collaborating digitally requires clear communication with teammates. Communication tools with good audio and video quality can make virtual communication more effective. You wouldn’t want jittery audio and frozen video to get in the way during a sales pitch or customer presentation. Upgrade your devices and simplify communications with a provider that meets all your requirements.

2. File Management Systems

A digital workspace is convenient – if it is efficient and reliable. You need a file management system to securely store documents. It should be easy to access so that sending and sharing contracts and other important documents will not be a problem.

You can collaborate and edit documents from multiple locations and different time zones. DocuWorks is one such example that can make collaborations with your team easier.

3. Cloud

Remotely access all your data and collaborate with teammates wherever you may be. Working Folder notifies users whenever important documents have been uploaded and allows secure file sharing whenever users need to edit or collaborate with teammates.

With this tool’s encrypted storage, you can be sure that your files are secured. There’s also no need for dedicated servers or administrators, which results in reduced costs.

Expand Your Business with a Robust Digital Workplace Strategy

Find everything you need to keep your digital workspace running when you partner with FUJIFILM Business Innovation. Our diverse solutions and dynamic approach to business innovation help business owners keep track of their company’s expansion from any location – even from their own homes.

Contact us today to learn more about our digital workplace solutions.