Improving Office Productivity with Multifunction Printers for Enterprises
Looking to stay competitive in today’s fast-paced business environment? Efficiency and adaptability are key to driving innovation, streamlining operations and staying ahead of the competition! Enterprises are embracing technology to streamline operations and drive innovation, particularly using multifunction printers (MFPs).
All-in-one office printers streamline workflows and manage complex document processes more effectively by combining multiple functionalities into a single device. MFPs simplify document management, support automation of repetitive tasks and integrate seamlessly with digital workflows.
For enterprises reliant on extensive paper processes or with stringent standard operating procedures (SOPs), MFPs provide a practical gateway to digital transformation. They enable the secure digitisation, storage and sharing of documents. Additionally, these devices support all work environments by facilitating both in-office and remote access. They also promote cloud-based collaboration and secure document handling, making them indispensable for today’s dynamic business landscape.
Simplifying Document Management and Workflow Efficiency
One of the most significant advantages of MFPs is their ability to streamline workflows within an organisation. Most office users typically use their printers for basic tasks like printing for office and photocopying, often overlooking the full range of capabilities that these devices offer. In contrast, MFPs offer multiple functions — print, copy, scan, fax and email — simultaneously supporting users at the device or from their desktop without delays.
Beyond these core capabilities, MFPs can also serve as smart workplace assistants by offering features that enhance productivity and connectivity. For instance, they can automate routine tasks, integrate seamlessly with digital workflows and improve accessibility with tools like mobile app control. This integration makes work easier by supporting a more connected and productive work environment1.
Digitising Documents and Cloud Storage
MFPs can digitise documents by enabling businesses to scan documents and store them securely in the cloud or email them directly to contacts saved in the address book. With cloud integration, employees can easily upload scanned documents to secure cloud storage, allowing immediate and remote access. This feature addresses common challenges in enterprises, such as time-consuming document filing and retrieval as well as the lack of collaboration on physical files2. By digitising documents, MFPs facilitate seamless and secure access to critical information at any time and from anywhere.
To further enhance data security, MFPs also restrict access to sensitive digital files through secure identification measures, limiting document access to approved users. This streamlined approach improves productivity and ensures that important information remains secure and accessible when needed.
Improving Document Management
MFPs enable employees to handle daily tasks more efficiently by incorporating features that enhance document management. With automatic document routing to digital folders, these devices simplify organising and storing files, ensuring quick and accurate access when needed. Direct scanning to cloud storage or email further streamlines workflows, while improved document search functionality helps employees locate information quickly. By consolidating tasks like scanning, printing and archiving into one intuitive interface, MFPs reduce time spent on manual process. This enables teams to focus on higher-value activities and fostering a productive office environment.
Enabling Print Productivity
FUJIFILM Business Innovation’s MFPs offer various print speeds to meet the diverse needs of enterprise departments with varying print requirements. For example, administrative, IT and finance teams can choose devices with lower print speeds to handle routine tasks efficiently. On the other hand, sales and marketing teams can opt for higher-speed devices to manage larger volumes and more time-sensitive demands, all without compromising on superior print quality.
These printers, designed for diverse business needs are ideal for dynamic office settings. In such environments, speed, reliability and cost-effectiveness are paramount. With seamless cloud integration into FUJIFILM Business Innovation’s MFPs, you can easily access documents everywhere and ensure you never miss an important file. This integration reduces the demand for printing and paper resources, helping to streamline workflows and enhance productivity in a fast-paced business environment
Boosting Team Collaboration and Connectivity Across Platforms
Beyond workflow streamlining, MFPs can also serve as valuable tools for fostering team collaboration while prioritising security.
Prioritising Security in a Flexible Work Environment
Security is a key concern for enterprises adopting flexible working models, particularly with mobile and remote printing. FUJIFILM Business Innovation’s MFPs address this by offering robust security measures, including encrypted data transmission, user authentication and secure cloud printing capabilities. These features ensure that sensitive documents remain protected, even when accessed or printed from multiple locations.
Supporting Hybrid Work Models
MFPs further support hybrid work models by enabling employees to access documents and print materials securely wherever they are. This flexibility strengthens communication and collaboration within organisations while safeguarding sensitive data. With the ability to securely share, edit and print documents, organisations can eliminate delays and empower employees to make informed decisions with up-to-date information.
Seamless Integration with Existing Systems
FUJIFILM Business Innovation’s MFPs are designed to integrate with existing office systems, allowing businesses to maximise their current infrastructure. This enhances enterprise-wide efficiency and ensures organisations can continue to leverage their existing technology investments while benefitting from the latest printing and document management features. In large enterprises with multiple MFPs across departments, these devices can be centrally connected to a unified system for streamlined monitoring and management. This simplifies administration, reduces operational complexities and ensures consistent performance across all devices.
Sustainability in Office Printing
As businesses face increasing pressure to adopt sustainable practices, MFPs play a critical role in reducing the environmental impact of office printing3.
Minimising Paper Waste with Smart Printing Features
One of the key features of MFPs is the ability to preview documents before printing, allowing users to catch errors and reduce unnecessary prints. Additionally, MFPs come with double-sided printing capabilities, enabling users to print on both sides of the page and help cut down on paper consumption4. Furthermore, MFPs like the Apeos C7071 and C6571, are equipped with features such as smart power-saving sensors, and staple-free finishing5. These features help businesses minimise their energy use, contributing to cost savings and a reduced carbon footprint.
Commitment to Meeting Environmental Standards
FUJIFILM Business Innovation is particularly committed to environmentally sensitive technology. The company’s MFPs are designed to meet stringent environmental standards while delivering exceptional performance. For instance, adopting a new, industry-leadingi low-temperature fusing toner in FUJIFILM Business Innovation’s MFPs, has further reduced the fusing temperature by 10°C compared to toners used in previous seriesii. The process of fusing toner to paper is the most power-consuming process in multifunction printers, but the use of a new toner and other features have reduced TEC valuesiii and warm-up timesiv.
Promoting Recycling and Reuse
Moreover, FUJIFILM Business Innovation’s MFPs are designed with environmental sensitivity in mind, incorporating features that enable easier disassembly and recycling of parts. For instance, the company’s newly launched A3 colour-remanufactured multifunction printers achieve an impressive parts reuse rate (by weight) of up to 84%, showcasing a commitment to reducing waste and conserving resources6. This approach supports the growing demand for businesses to adopt more resource-conscious print practices, enabling organisations to contribute to reducing the impact of business on the environment while maintaining operational efficiency7.
Maximising Enterprise Productivity and Efficiency with MFPs
The adoption of multifunction printers in the workplace offers numerous advantages beyond convenience. MFPs contribute to streamlined workflows, enhanced collaboration and greater sustainability in office operations.
FUJIFILM Business Innovation’s range of MFPs and office printers provide comprehensive solutions that balance functionality, efficiency and creating environmental sensitivity. As businesses continue to embrace hybrid work models, MFPs will remain essential tools for driving productivity, improving teamwork and supporting sustainable practices in the workplace.
Discover the range of office printers and copiers available on FUJIFILM Business Innovation Singapore’s website and buy printers for your business needs and drive efficiency in the workplace today!
References:
5 https://www.fujifilm.com/fbsg/en/products/sg-multifunction-printers/apeos-c7071-c6571-c5571-c4571
6 https://www.fujifilm.com/fbglobal/eng/company/news/release/2024/2818
7 https://www.fujifilm.com/fbglobal/eng/company/news/release/2024/2805#anc14