DocuWorks Cloud
Discover a flexible workstyle with seamless document flow
Overview
Smooth communication in any working environment
As workstyles drastically change, collaboration is essential in creating a flexible, hybrid workspace at home or the office. Business efficiency and performance should never be compromised. DocuWorks Cloud offers a workspace that boosts the speed and quality of your daily collaborative work. Speed up tasks with an intuitive user experience anytime, from anywhere. The smart one-stop solution for document creation, viewing and sharing.
Features
Access to Workspace
Workspace is your information portal, and is accessible via a web browser from any location that has internet service. Cloud service is the hassle-free solution from any work environment or device.
Drag-and-drop uploads
Simply drag and drop to copy files to your Workspace.
Quickly find files using Thumbnail View
PDF, Microsoft Office and visuals in the Workspace are shown as thumbnail images, making it easier to locate files without having to open them.
Document browsing with Quick View
Just hover over a document icon with the cursor to display enlarged images of the file and flip through pages.
Enlarge with Quick View
Access from mobile devices
DocuWorks Cloud can be accessed from mobile devices, allowing you to browse and check files while on the go.
- * Require DocuWorks Cloud (iOS / Android)
Seamless scanning, faxing, and printing by linking with multifunction devices
- Even users who frequently move between offices can scan and print from any office multifunction device.
- Bring scanned documents and received faxes into your workspace and start collaborating right away.
- Received faxes are also stored directly in your tray or private folder, so you can quickly check them on the go.
- Register scanned documents and received faxes directly to DocuWorks Cloud
- Print out documents in DocuWorks Cloud directly from the multifunction device
And more...
Ready to use with no installation required
Since this is a web-based service, you do not need to install software on your computer. Workspace and Private Folder are ready to use when you log in.
Supports Windows and Mac OS
Access from computers running either Windows or Mac OS.
Hassle-free user management
Manage users via the web portal. The easy way to add and update team members.
Combine files from different applications
Make a distinct new file from documents created in other applications. For easy document management and reference, the original files can be attached to the combined version.
- * New files are stored in PDF format.
Page Edit
Extract, delete and reorder pages. This is a fast, easy way to reorganise document content.
- * Edited files are stored in PDF format.
Add comments with Annotation
Use Annotation to add comments. Instructions and approval can now be performed digitally to speed up processing and approval of documents.
Custom Stamp
Note
Quick Menu
Add frequently used tools such as Note to Quick Menu.
And more...
Task Toolbar
Task Toolbar increases the efficiency of performing routine jobs. Register menu buttons according to your workflow to create simple job-specific templates.
Task Toolbar
Edit Microsoft Office documents
Process Microsoft Office documents directly from DocuWorks Cloud.
- * Microsoft Office operations are performed over the web. Requires Microsoft 365 license.
Convert to PDF
Microsoft Office documents and image files can be converted to PDF. The fast, convenient way to share and store documents.
Share Workspaces with team members
Create multiple Workspaces and share them with others. Project members can exchange the latest information, monitor progress, and conduct joint reviews with this feature.
Create multiple Workspaces
Concurrent editing
Support concurrent editing of Microsoft Office documents to speed up your work.
- * Requires Microsoft 365 license.
Lock document
When editing, you can lock the document so that others cannot modify it.
Document history
Track revisions and movements of documents. A great management tool for staying up to date on work progress and user actions.
Manage versions
Edited documents can be saved as new versions. This makes it easy to identify who and when a document has been revised when co-editing.
- * Up to 100 versions can be created and saved. If more than 100 versions are created, the oldest file will be deleted.
Send message with the document
Add message to your document, such as request or due date, for smooth communication.
Notify new documents with icon and message
When receiving new documents, a notification message appears on the DocuWorks Cloud screen and the new documents is identified by a special icon. Notifications help to quickly start documents processing and reduce idle time. They can also be seen on mobile devices, so you never miss new documents, even on the move.
Notify on DocuWorks Cloud screen and icon
Notify on lock screen and icon
View received document
Documents received in the Tray and Private Folder are displayed as thumbnail images. Document thumbnails can be enlarged and attached messages read without opening the file.
View sent history
The send/receive history of each Tray and Private Folder can be seen to confirm past transactions and manage logs.
Sent History screen
And more...
Electronic Signature
By integrating with an electronic signature service, you can easily request e-signatures on documents stored in DocuWorks Cloud.
- * Require separate license.
Store Documents
Store and retrieve documents on cloud storage services directly.
- * Require separate license.
Benefits
Get quick access to needed information
With DocuWorks Cloud, you can access your dedicated Workspace and included information anywhere. With only a few clicks, you can browse documents created by different applications then quickly get to work.
Keep business moving no matter where you are
DocuWorks Cloud lets you work on files in a number of different formats directly from web browser. Edit and combine pages and files as you like. Create new documents effortlessly with existing content, regardless of where you are working.
Maintain teamwork while working remotely
With DocuWorks Cloud, projects always run smoothly, even if team members work at different locations. The latest information can be shared instantly with the team to stay on track and on time.
Smooth communication in and out of the office
With DocuWorks Cloud, document delivery is assured and easy. Its Tray and Private Folder make it difficult to miss communication, with new files easily identifiable by a special icon. In addition, document delivery and storage can be done seamlessly by integrating e-signatures and cloud storage services.
