What Are Secure Managed Print Services? Everything You Need To Know

Data breaches are a common threat, especially today, where advanced technology is present and accessible to almost everyone, making it crucial for organisations to prioritise the security of their print infrastructure. This is where Secure Managed Print Services (Secure MPS) come into play. Secure MPS offers a comprehensive solution that not only ensures secure printing but also provides holistic management and protection for the entire print environment of an organisation.

By addressing every aspect of print security, Secure MPS helps safeguard sensitive information and supports the overall integrity of the organisation's operations..

Understanding Secure Managed Print Services

Secure Managed Print Services (Secure MPS) is a strategic approach to print management that combines secure printing solutions with robust fleet management and continuous security updates. Secure MPS takes a holistic view, addressing hardware, software, and service aspects to safeguard the print environment and ensure it remains efficient.

At the core of secure print management services lies the understanding that print infrastructure can become a significant vulnerability if not properly managed. This challenge is addressed by providing a layered approach to safeguarding the print ecosystem, from access control and data encryption to proactive monitoring and rapid incident response.

Benefits of Secure Managed Print Services

Implementing Secure Managed Print Services offers a multitude of benefits that extend beyond just enhanced security. Here are some of the key advantages:

• Reduced IT Management Burden

  By outsourcing the management and security of the print infrastructure to a Secure MPS provider, organisations can significantly reduce the burden on their IT staff. This frees up valuable resources to focus on core business objectives and strategic initiatives.

• Improved Compliance and Regulatory Adherence

  Secure MPS solutions are designed to help organisations maintain compliance with industry regulations and data protection standards. This is particularly crucial for businesses operating in heavily regulated sectors, such as healthcare, finance, or government.

• Increased Efficiency and Productivity

  By streamlining print workflows, automating supply replenishment, and minimising downtime, Secure MPS empowers employees to focus on their core tasks without disruptions, ultimately boosting overall organisational productivity.



• Enhanced Data Protection

  At the heart of Secure MPS lies a comprehensive approach to data security. From access controls and encryption to secure print release and document tracking, MPS provides a security framework to ensure that sensitive information remains protected throughout the print lifecycle.

• Increased Visibility and Control

  Secure MPS provides organisations with unprecedented visibility into their print environment, allowing them to identify vulnerabilities, track usage patterns, and make informed decisions. This level of control enables IT teams to mitigate risks and optimise print operations effectively.

Components of Secure Managed Print Services

Secure Managed Print Services encompass a range of interconnected components that work together to safeguard the print environment:

Security Advisory Services

Secure MPS providers offer expert security advisory services to help organisations assess their current print infrastructure, identify vulnerabilities, and develop a customised security strategy.

Customised Implementation Plan

Based on the security assessment, Secure MPS providers work closely with clients to design and implement a customised solution that addresses their unique needs and challenges.

Secure Print Hardware and Software

Secure MPS integrates advanced print hardware and software, such as multifunctional devices with built-in security features, secure print release, and user authentication protocols.

Continuous Monitoring and Updates

Secure MPS providers continuously monitor the print environment, proactively identifying and addressing potential security threats. They also ensure that all hardware, software, and security protocols are regularly updated to keep pace with evolving threats.

Managed Print Services

In addition to the security components, Secure MPS also encompasses comprehensive print fleet management, including device optimization, supply replenishment, and maintenance.

Implementing Secure Managed Print Services in Your Organization

Integrating Secure Managed Print Services into your organisation involves a systematic approach that ensures a seamless transition and long-term success:

1. Security Assessment: The Secure MPS provider conducts a thorough assessment of your existing print infrastructure, evaluating both hardware and software components, as well as your current security protocols and practices.
2. Customised Solution Design: Based on the assessment findings, the provider develops a customised Secure MPS solution that addresses your specific security requirements, workflow needs, and compliance obligations.
3. Deployment and Integration: The Secure MPS provider handles the implementation of the new hardware, software, and security protocols, ensuring a smooth transition with minimal disruption to your operations.
4. Employee Training: To ensure the successful adoption of the Secure MPS solution, the provider offers comprehensive training to your employees, educating them on the new security protocols and best practices.
5. Continuous Monitoring and Optimization: The Secure MPS provider continuously monitors the print environment, proactively addressing any security threats or operational inefficiencies, and regularly reviews the solution to identify opportunities for further optimization.

As a leader in print security solutions, FUJIFILM Business Innovation is well-equipped to help your organisation navigate the complexities of Secure Managed Print Services. Our team of experts can provide an assessment, design a customised solution, and deliver ongoing support to ensure your print environment remains secure and optimised.

Take the first step towards a more secure and efficient print ecosystem by contacting FUJIFILM Business Innovation Australia today!