As workplaces embrace digital transformation, MFPs have evolved into essential tools for innovation and connectivity. The global multifunction printer market is expected to reach USD55 billion (~SGD 74 billion) by 2026, driven by businesses’ growing need for streamlined processes and productivity tools1. Today’s MFPs leverage technologies like IoT integration, Artificial Intelligence (AI), cloud connectivity and robust security measures to meet the demands for flexible and secure work environments. FUJIFILM Business Innovation’s MFPs and colour copiers are designed to do more than print— they help businesses thrive in a connected and efficient workspace. In this article, we will explore the top trends shaping the future of MFPs, from print innovation to enhanced digital capabilities.
i) Improved User Experience
Many printers feature user-friendly interfaces designed to simplify operations. For example, FUJIFILM Business Innovation's MFPs, like the Apeos 4620 SZ, feature an intuitive touch panel that allows users to easily swipe through menu and access features with minimal effort2. Looking to the future, these devices are incorporating innovative technologies and personalised settings. Users can customise their experience, including creating personalised folders for scanning documents directly to specific locations, which enhances productivity and streamlines workflows. These advancements ensure businesses meet the demands of various business environments with ease and efficiency.
ii) Resource Optimisation
In addition to being fast and efficient, many multifunction printers are designed with features such as consumables’ usage tracking and duplex printing. These features help optimise the use of resources, such as toner and paper. These enable businesses to manage print resources more effectively, reducing waste while maintaining high-quality results. For companies looking to buy printers that balance performance with cost-effectiveness, resource optimisation is a key consideration, allowing for sustained efficiency and savings in the long run.
iii) Intelligent Document Processing
MFPs are becoming smarter, with advanced document processing capabilities that capture data for efficient document analysis, sorting and routing. These features help streamline workflows by recognising patterns and adjusting settings accordingly, improving overall efficiency. This intelligent processing is especially beneficial in environments with high printing demands, where quick turnaround times are essential.
i) Remote Printing Capabilities
As some companies still adopt hybrid and remote work arrangements, cloud-enabled multifunction printers remain an important component. These devices allow employees to print for office needs from any location, enabling seamless document handling for remote teams. FUJIFILM Business Innovation’s cloud-enabled MFPs make it easy for employees to send documents directly to the office printer, whether they are working from home, in a co-working space or even on the go. This capability ensures that businesses can maintain productivity regardless of where their teams are located.
ii) Seamless Document Storage and Sharing
Cloud integration also simplifies document storage and sharing, reducing the need for physical files and facilitating better collaboration between teams. This is particularly important for businesses that handle large volumes of sensitive documents, such as those in the healthcare, legal and education sectors. Multifunctional printers enable you to digitise and scan to cloud, it helps to streamline operations, enabling fast, secure access to files for employees across different departments and locations.
iii) Enhanced Data Security
One of the most significant concerns for businesses transitioning to cloud-based solutions is data security. FUJIFILM Business Innovation’s multifunction printers offer robust security features, including secure cloud access and encryption, ensuring that businesses remain compliant with data protection regulations. For industries that deal with confidential information, such as healthcare and finance, these enhanced security measures are invaluable in preventing data breaches and maintaining trust.
i) Predictive Diagnostics and Real-Time Performance Monitoring
Predictive maintenance and real-time performance monitoring are changing the way businesses manage office technology. By leveraging IoT, tools like FUJIFILM Business Innovation’s EP-BB online support can track MFP performance metrics in real-time. This allows businesses to identify potential issues before they escalate. This proactive approach helps reduce downtime, extend the lifespan of their office equipment and optimise resource allocation for maximum efficiency. These functions are also useful for small and medium-sized businesses (SMBs) and enterprises that rely heavily on their office printers for business, as it helps prevent costly interruptions and boosts overall productivity3. Furthermore, SSL encryption technologies are employed to protect all internet connections. This helps safeguard business data and ensures privacy and security.
ii) Reduced Maintenance Costs
Predictive maintenance helps companies cut costs associated with hardware upkeep by reducing the need for frequent repairs. For businesses looking to buy printers with enhanced durability and reliability, predictive diagnostics make a significant difference by helping to prevent downtime and extend the lifespan of essential office equipment4.
iii) Optimised Usage Analytics
Another benefit of multifunction printers is their compatibility with an add-on software like the ApeosWare Management Suite 2, which tracks device usage and provides valuable insights into resource consumption. This software helps businesses monitor how frequently different features are used, enabling smarter decision-making on print resource allocation. These insights are especially useful for companies with high printing demands, as they enable more effective resource management and ensure that print for office needs is met without unnecessary expenses.
AI is transforming the role of MFPs in office environments. These devices are now equipped with intelligent features that can automate processes, optimise print quality and adapt to the needs of users in real-time. In resource optimisation, for example, AI can help MFPs analyse print jobs and automatically adjust settings for optimal performance, reducing waste and improving efficiency5. On the other hand, businesses with AI insights can make data-driven decisions on resource usage to improve workflow management and reduce energy consumption, thus contributing to overall sustainability goals.
FUJIFILM Business Innovation’s printers are designed with advanced features to support environmental sensitivity. These features include low melting point toner technology, which reduces energy consumption during printer and smart power-saving sensors that optimise energy usage. Additionally, staple-free finishing minimises waste by reducing the use of staples. It is also safe and contamination free without steel wires which rust over time. With super eco toners, these printers deliver high-quality prints while reducing the environmental impact. They use fewer resources and produce less waste than conventional printing methods. Energy-saving technologies, such as low-power modes and automatic shutoff features, also reduces energy consumption, making MFPs more environmentally sensitive than ever before.
As office technology advances, multifunction printers are becoming essential devices that drive innovation and efficiency. From IoT and AI integration to robust security and environmentally sensitive designs, today’s MFPs offer a suite of features that empower businesses to stay productive and agile in an ever-changing work environment. FUJIFILM Business Innovation leads the way, providing printers for businesses that not only meet current needs but are also equipped for future demands.
Ready to invest in an office printer or colour copier that aligns with your business's future needs? Discover FUJIFILM Business Innovation’s range of multifunction printers and printers for business or office today!