Keeping school records safe from a natural disaster
Written by Emma Morgan, Industry Marketing Manager at FUJIFILM Business Innovation Australia.
Following the bushfires that occurred in early 2020 and the impact these fires had on many schools, (140 schools were impacted in NSW alone[1]) myself and the FUJIFILM Business Innovation education team discussed how we could help our school community be better prepared in the event Australia were hit with another bushfire crisis or natural disaster.
With many school buildings being destroyed, lost along with them were hardcopy documents that were being stored on premises in line with mandated record storage obligations. Many of these records had not been digitised, with historic information on past and present students being lost forever.
Following some brainstorming and discussion with FUJIFILM Business Innovation customers, we uncovered further vulnerabilities to schools associated with only keeping hardcopy versions of documents. These include:
- Security – the risk of the hardcopy documents being misplaced, mistakenly accessed or shared.
- Time wastage – it is incredibly time consuming for staff to search through physical documents.
- Compliance – tracking the age of a document and when it can be destroyed is more challenging with physical documents.
These administrative burdens coupled with the risk of losing documents in a natural disaster provide a compelling case for turning these hardcopy documents into digital ones.
As a result, FUJIFILM Business Innovation together with our partners, have developed a new secure digitalisation solution for your school’s archive of documents – EduScan. With EduScan, your school can select to digitise your archive yourself or have someone from FUJIFILM Business Innovation do it for you. Allowing you to not only have a disaster recovery plan but also save storage space, reduce the time spent searching for documents and ensure security and compliance.
To find out more about EduScan visit here or contact your Account Manager on 13 12 14.