How Managed Print Solutions Can Help You Cut Costs
As restrictions surrounding the pandemic ease across the globe, many individuals are now required to return to the office for work. This may raise uncertainty for many employees, especially Gen Z and millennials, who entered the workforce for the first time and were onboarded remotely. They have not been exposed to office protocol when it comes to using shared resources for example printers. This can lead to the wastage of resources stemming from printer misuse, incorrect printer settings and a lack of understanding of how to use the printer effectively. With print management solutions, you will benefit from a full picture of how to maximise resources and improve productivity across the entire organisation. It puts the data you need to reduce long-term printing costs and your carbon footprint directly in your hands.
With more companies looking to streamline processes, improve efficiency, and cut costs as we return to the office, it’s no wonder that the managed print services market is expected to reach a CAGR of 8.83% by 2026. However, there are businesses that still tend to overlook their print environment when looking for ways to reduce expenses. When print management is not centralised, it can be difficult to constantly keep track of critical elements such as unforeseen issues, uptime, and productivity in the workplace.
With managed print solutions, organisations can better manage their printing costs through a more data-driven approach that effectively identifies cost-saving opportunities. Businesses will be empowered to take action and optimise print operations with access to data showing which departments print the most, which paper-intensive processes can be automated or digitalised instead, the users printing outside of working hours, and more. Not only do managed print solutions help companies save cost, they also capacitate employees to work more productively and efficiently by streamlining business processes through customisable automation solutions. To top it all off, a comprehensive audit trail that gives you the ability to see who is printing unauthorised content and more can help your business be more aware of existing security risks and how to address them.
What Is The Total Cost Of Ownership?
Managed print solutions can complement your organisation’s needs as well as your employees’ work requirements, not just from a productivity standpoint, but also for your bottom line. As it may be easy to underestimate printing costs, it is important for businesses to analyse the total cost of ownership when considering adopting managed print services. This gives you, as a business owner, the power to make more well-informed decisions regarding your purchases, which is perhaps the most crucial factor when you’re looking to generate a positive return on investment and supplement your business growth.
The total cost of ownership quantifies the cost of purchase across the product’s entire life cycle and determining this can help you in the long run. Furthermore, understanding the upfront cost is often straightforward and simple, but anticipating the hidden costs can prove to be more difficult than expected. When taken into consideration, managed print services can actually help companies to reduce their operating costs by up to 30% and stay prepared for unforeseen financial surprises.
How Do Managed Print Solutions Help Businesses Cut Costs?
With cost pressures becoming a persistent concern for companies globally, a comprehensive assessment of your overall expenses is more crucial now than ever before to improve your bottom line. That being said, find out how managed print solutions can help your business reduce costs in three distinct ways without compromising on your printing requirements:
Moving To A Digital Workflow
As more businesses begin to leverage the hybrid workforce model, shifting to a digital workflow has become more prevalent in this digital age as it enables more businesses to eliminate their unnecessary manual and paper-based processes. Managed print services provide digital documentation solutions that help to automate internal processes so that employees can effectively deliver flows of information. With everything accessible from a centralised hub, there is no need for departments to print duplicates of the same project with minor tweaks and updates when they can track it digitally. This helps to save costs on supplies such as paper, ink, and toner and enables you to dedicate those expenses to your more important business operations.
Improving Data Security
Data security is arguably the most important thing for businesses, as failure to protect sensitive data can result in financial loss from reputational harm, brand erosion and more. An unsecured physical document or a copy left uncollected from your printer could potentially lead to security breaches or other kinds of trouble. Integrating managed print solutions into your day-to-day operations can help you mitigate those risks as it improves your company’s digital infrastructure, upgrades your network security and implements cybersecurity tools to secure your data.
When it comes to handling sensitive information, businesses must also comply with data security laws and regulations. In order to show that they are in compliance, companies must conduct audits of their risk mitigation strategies, processes and controls. When paper methods are utilised, the compliance cost can accumulate quickly. However, document management systems that come with managed print services can easily automate these processes with an effortless audit trail of all company records. This can help your business to lower the expense of demonstrating compliance.
Streamlining Business Processes
With both employees and employers having varying expectations regarding the implementation of more on-site work requirements, there is an undeniable and increased need to maintain operational efficiency in the workplace. Especially with hybrid work arrangements becoming more prevalent around the world, it is imperative for businesses to streamline their internal processes to support their operations and overall efficiency. Managed print solutions can help to boost productivity in the workplace by creating automated workflows, improving collaboration between employees and more. Print management enables employees to complete their tasks at a quicker rate when they can access documents from any location or route their files through one centralised location for approval. With better workflow management, your employees can focus on core business aspects and work smarter so that you don’t have to spend more on additional manpower.
Managed print services also help to measure, identify, and track all aspects of print management so that you can plan ahead. By reducing the need for manual maintenance and monitoring of your devices, you significantly decrease the risk of unexpected breakdowns that leave your staff scrambling to fix things. This planning helps to reduce expenses on repair and frees up your employees for their most important tasks.
Choose FUJIFILM Business Innovation
It is no secret that businesses are always finding ways to reduce their business operating expenses, and printing costs can pose a high demand on your company’s budget. Choosing a managed print solution not only gives you more flexibility and control over your print environment, it can also help you to minimise your costs across the board. At FUJIFILM Business Innovation, we understand that managed print services need to go beyond just print, and also deliver savings and efficiencies through digitisation and workflow optimisation.
That is why we offer a range of managed print services tailored to your business needs to minimise your annual spending and optimise your profit margins. Through a combination of our cutting-edge technology, support personnel, and experienced technicians, we go the extra mile to improve every area of your business. Contact us to engage our managed print services or browse our wide selection of solutions and services to drive your business growth today.
