How to Improve Digital Workflows for a new Hybrid Workplace
The age of Hybrid Workplaces is here! And it’s here to stay at least for the foreseeable future. Such a change will have deep implications for the way businesses are expected to operate in the long term.
Companies must study how they adopt and make use of technology to empower their workforce to work productively even from home. As the pandemic drags on, the possibility of teams having to split their time between working from home and from the office will grow.
In fact, 95% of employees either agree or strongly agree that software makes them more productive at work, according to G2’s State of Software Happiness Report 2019.
With the large amount of the data or documents that are generated daily, cross-functional management teams need to prioritise the implementation of new document management tools and strategies to better support employees working in a dispersed manner.
Here’s the top considerations to bear in mind when picking the right solution for your business, regardless of size:
1. Think Integration Not Revolution
Ideally, adopting a new digital workflow should not force you into doing away with the existing systems you already have at hand. You should implement a solution that works seamlessly with existing platforms and tools you use.
For example, FUJIFILM’s DocuWorks works seamlessly when integrated with third-party tools like DocuSign, AdobeSign, Kintone, Salesforce, Microsoft OneDrive, Google Drive, Dropbox and more.
The integration also extends beyond software to include hardware compatibility. Your DocuWorks application can be linked to your existing Multifunction Device which enables you to organise and disseminate your documents digitally and seamlessly.
So even when your teams are working in a split-team situation, document sharing, and dissemination is a breeze.
2. Mobile-first by design
Remote working will be commonplace, whether in the office or at home. This is even more likely among highly mobile departments like the sales teams. Working permanently from a desk may be impossible for them.
So, management teams must be sure to pick a solution that is portable and accessible especially from your employees’ smartphones or tablets. DocuWorks has apps on iOS and Android which enables teams to receive, send, and edit documents – all they need is a working network connection. It’s a tool that can set the stage for quicker turnaround times and higher customer satisfaction.
3. Minimise Human Errors
Manual data extraction is not just a complicated process but one that is prone to human error. Working in a dispersed work setting will make it much harder to detect mistakes. Your employees will benefit from having a digital document solution that detects and extracts data accurately and quickly.
On DocuWorks, you will be able to tag specific areas of a document and attribute it to specific document property fields so data can be extracted automatically and transferred seamlessly into an online database.
You won’t have to worry about your valuable business data becoming vulnerable to unscrupulous criminals! DocuWorks offers a wide range of document security functions. Besides enabling you to create password protection, it also comes with a robust set of security tasks that preserve fonts, formatting and layouts of your documents. Teams can easily apply these shared settings to documents to reduce any compliance risk.
Discover how you can make our DocuWorks solutions work for you and speak to our friendly sales representative to learn how it can boost your teams’ productivity:
