Top Five Tips for Choosing a Workplace Platform
Top Five Tips for Choosing a Workplace Platform
According to Gartner, approximately 80%1 of employees were using collaboration tools for work last year, an increase of 44% since the pandemic began.
Since the onset of the COVID-19 pandemic, organisations are redefining the workplace. With more employees adhering to hybrid work arrangements, organisations have adopted digital solutions to enhance work collaboration. Improving team communication and performance across boundaries remains key to successful hybrid workstyles, ultimately raising business productivity and driving profits. With 56%2 of employers using online collaboration tools and social media to communicate with employees, let’s look at the top considerations when choosing an all-in-one workplace platform.
Increase Productivity
Centralising and Organising Work Tasks
An effective cloud workplace solution such as Kintone allows organisations track and share work tasks and data for effortless collaboration. From customer-related processes to essential back-of-house operations, being able to track all critical data in one central location would benefit the organisation.
Both the management and employees get a holistic view on one centralised dashboard of all the teams’ projects and processes. This makes addressing bottlenecks easy thus speeding up project delivery. Furthermore, organisations can save on storage costs without having multiple document versions hidden in different folders.
Enhance Communication
Unifying Data and Conversations
With an all-in-one workplace platform, employees can communicate alongside data and easily refer to it later. There’s no need to search through inbox or chat messages for the information and files needed. By adopting a data-centric approach, facilitating communication among team members and enabling real engagement is easier than before. Conversations are accessible by default, making sure employees can catch up on what’s been discussed without having to recall past conversations or forwarding emails. Conversations can be organised by topic or project and is easily searchable.
Accelerate Business Processes
Simplify and Customise Workflows
A digital workplace platform should enable organisations to organise processes and tasks into intuitive workflows. With automated reminders, scheduled notifications and task handoffs, employees spend less time managing work and more time focusing on what really matters. Based on insights and observations gathered internally, workflows can be easily tweaked and improved to ensure processes are always optimised for greater business productivity.
Improve Visibility and Collaboration
Access Work Documents Anytime and Anywhere
Being able to view, edit and manage data from any internet-connected device or desktop is an essential part of a workplace platform. Nearly 80%3 of IT executives believe employees cannot do their jobs effectively without a mobile phone, and 75% find mobile devices essential to workflows. Your employees should be able to get work done on multiple devices, including smartphones and tablets. This would facilitate the freedom to work whenever and wherever they are.
Secure Data
Safe and Secure for All
In today’s data-driven world, data protection must be prioritised to protect business assets. The workplace platform you choose should provide a secure environment with robust measures put in place against vulnerabilities, unauthorised access and login attempts for when employees are working out of the office. It should support a security framework to prevent attacks coming from devices as well as operating system vulnerabilities. Furthermore, it should work with your existing cybersecurity strategy to prevent unauthorised third parties from gaining access to your system and network.
Empower your workforce to be productive from anywhere with a workplace platform that makes hybrid work more efficient. Ready to get started? Contact FUJIFILM Business Innovation today!
2 https://www.zippia.com/advice/workplace-collaboration-statistics
3 https://www.perillon.com/blog/mobile-statistics-devices-at-work