Office Transformer. “More than meets the eye.”


Office Transformer. “More than meets the eye.”

Does that sound familiar?

Well, “More than meets the eye’ isn’t just a catchy line from the movies, it’s also a basic truth about digital transformation.

But before we look too deeply into what a digital transformation does, we should take a moment to look at what it means.

Ask a dozen people what it is and you’re likely to get a dozen different answers. Not that there’s anything wrong with such ambiguity. In the complex business environment we now live in, the truth is that Digital Transformation is different for every company.

One of the best definitions that we have come across is from the Business writer, Greg Verdino, who put it this way –  “Digital transformation closes the gap between what digital customers already expect and what analog businesses actually deliver.”

For a generation that has grown up on “one-click convenience”, it’s impossible to go back to a slower, more complicated way of interacting within your enterprise. 

And whether your business is direct to consumers or business to business, the same lessons still apply. The game has changed and we all need to adapt to the new rules.

That’s not to say that CEOs and CIOs should rush headlong into transforming their enterprises overnight. Digital transformation requires a well thought out strategy, a shift in corporate culture, an open mindset and the right technology to build upon. 

In fact, a recent business study has found that “inefficient processes cost companies as much as 20-30% in revenues per year. 

Given that startling statistic, we’d like to point out a couple of things you should look out for as you move your enterprise into a more productive digital direction.
What is the digital difference?
One of the key arguments for digital transformation is a greater organisation of company data. Imagine no longer having to scramble to find the information you need. Now employees, management and even your customers can quickly and efficiently find the information they want digitally.

But the advantages go beyond just finding data. Through the use of automated workflows and AI (Artificial Intelligence), data can be analyzed, interpreted and acted upon like never before. Your office printer is more intelligent than ever, with the constant stream of data and information being analysed, you are in a position of full visibility into cost and access across the organization.

Time to grow
Digitising and automating not only simplifies workflow management, but it also opens up more productive time for your employees.  

That means your enterprise will have more time and more capacity for scalability and your enterprise will enjoy more carefree management. 

Less danger for your data
One major concern for every enterprise is data security. Imagine being able to track and protect the full document lifecycle with audit trails. Allowing you to see in real-time, the complete story of each and every document. 

Protecting your documents from outside interference is one thing. But what about human error?

Ask anyone who has ever failed to balance their cheque book and they’ll tell you, accidents happen. Information goes in the wrong column, figures get transcribed incorrectly. 

By automating your workflow you can avoid such simple human errors. 

Downtime is dangerous
As your enterprise changes from an analog, paper-based workflow to a digitised workflow, some downtime is inevitable.

The key is to ease your employees into the changes and to choose technology that provides a bridge between the old and the new without fragmenting workflows. A good place to start the paper to digital conversion is with a Multifunction Printer, one that has the solutions that will help you mitigate downtime, maximise productivity and increase operating margin.

Today the office printer is far more than a copy machine, it’s one of the key drivers to workflow automation. Providing your enterprise with a scalable, user-friendly and accessible tool to make your workforce mobile, your documents accessible and your data secure. 

Which raises the question, which workflow automation solution fits your digital journey? 

In order to answer that we think it’s smart to ask yourself 3 simple questions:

What if something goes wrong?
These days a lot of office hardware can self-diagnose problems, alerting you to problems before they even happen. This is great. But what happens if the call goes out for help and no one responds?

Making sure that your Multifunction Printer comes with a dedicated repair team is vital. 
Always ask your hardware provider: How fast can they get to you? How long will repairs take? 

What do I do about downtime? 
As the pace of business moves faster and faster, downtime can put you at a big disadvantage.

Fortunately, choosing the right solution means you can minimise downtime with predictive analytics which will give you the lead time to address issues before they become time-wasting problems. 
Will going digital control costs?
There’s a reason they call “cost” the bottom line. Cost control and revenue generation are vital to every enterprise. By choosing the right partner to speed your digital transition you’ll be able to lower costs, raise productivity and improve customer engagement and staff retention.

Employing the right strategy and cutting-edge digital technologies allows your enterprise to unlock countless opportunities for improvement and innovation.

Digital Transformation isn’t just more than meets the eye.

It’s freedom from inefficiencies.

Freedom from cost overruns. 

Freedom from downtime. 

And freedom from the office. 

If you’d like to know more about the specifics of transforming your workflow, we’re here to help. Get in touch with us today.

Find Out More